Process

Project Phases

At Paul-Lee-Nation, we believe great garden and plant design start with a clear, collaborative process that keeps you in the loop every step of the way. From our first conversation to the final walk-through, we’ve broken your project into six transparent phases—each designed to turn your vision into reality with zero surprises. (Unless they’re good surprises, of course!)

Here’s how we do it:

  • We start by getting to know you—your style, budget and the unique features of your site (soil, drainage, climate and existing plants). During our one-hour meeting, we’ll:

    • Talk through your vision and priorities.

    • Walk the property to note constraints and opportunities.

    • Agree on a project scope and ballpark budget.

    Deliverables:

    After we’ve given careful thought to your unique space and vision, you’ll receive the following online via a secure, password-protected URL:

    1. Vision Board: Detailed write-up of our discussion + mood imagery.

    2. Mood Board: Recommended color palette, textures (plants/hardscape).

    3. Initial Proposal: Tiered options for design and installation, with cost estimates.

  • Once you’ve reviewed your options:

    • Select the proposal that best fits your vision and budget

    • Submit a 50% deposit to lock in your spot and kick off the project

    That’s it—your plant-based project is officially underway!

  • Not every project requires a formal drawing—but when visuals help bring the vision to life, we’ll create a design that aligns everyone involved.

    Here’s what we’ll do:

    • Develop a conceptual site plan showing layout and key features

    • Provide a sketch or rendering, if helpful

    • Collaborate with you through review sessions to refine the design until it feels just right

    Deliverable:

    A finalized design package that clearly communicates the plan.

  • This is where we handle all the behind-the-scenes logistics so installation runs smoothly.

    We’ll:

    • Finalize scopes of work and coordinate schedules with our subcontractors

    • Source and order all materials—soils, pavers, plants, pots, lighting, irrigation, and more

    • Manage any necessary permits or utility mark-outs

    Deliverable:

    A detailed installation schedule and complete material list—so everything’s ready to go.

  • This is when your project vision becomes reality.

    We’ll take care of everything:

    • Site Prep: Clearing, grading, and any necessary utility work

    • Hardscape: Installing walls, walkways, patios, and minor structures

    • Softscape & Irrigation: Planting trees, shrubs, and groundcover, and setting up watering systems

    • Finishing Touches: Lighting, outdoor furniture, and decorative elements

    You:

    Pay the final 50% once the installation is complete and you’re happy with the results.

  • Together, we make sure everything looks and feels just right—and talk next steps for keeping it that way.

    We’ll:

    • Walk the finished space to ensure everything meets your expectations

    • Discuss and, if desired, set up a custom maintenance plan (watering, pruning, pest control, etc.)

    Deliverables:

    A signed completion form and any agreed-upon maintenance service plan.

Why This Works For You

Clarity

You always know what comes next, who’s involved and what you’ll get.

Flexibility

Tiered proposals and optional design ensure you only pay for what you need.

Peace of Mind

Milestone payments align with real progress, not arbitrary dates.